Purpose of Agreement:
The purpose of this agreement is to set forth the terms and conditions under which both parties agree to collaborate on this project.
HALCYON GENERAL TERMS AND CONDITIONS
1. Scope of Services
1.1. These terms and conditions apply to all services provided by Halcyon, a trademark registered in the Netherlands, including but not limited to video production, editing, consultation, and delivery of raw or edited content.
1.2. The scope of services shall be outlined in a written agreement or quotation. Any modifications or additional services not expressly stated in the initial agreement shall be subject to additional charges.
2. Validity of Quotation
2.1. All quotations provided by Halcyon are valid for a period of one (1) month from the date of issuance unless otherwise stated.
2.2. Halcyon reserves the right to revise quotations if the client fails to accept within the specified validity period.
3. Feedback and Revisions
3.1. The first round of feedback is included in the agreed price for all video and production services.
3.2. Subsequent rounds of revisions shall be charged at a rate of €10 per half-hour, unless otherwise agreed in writing.
3.3. Any mistakes or misunderstandings arising from Halcyon’s side during the production or editing process shall be corrected at no additional cost.
3.4. Halcyon provides an initial draft of the service or project in written form for the client’s review. This draft outlines the scope, deliverables, and timeline.
3.5. The client must review and approve the draft in writing before work on the project commences. Any modifications to the draft after approval may result in additional charges.
4. Discount Structure
4.1. Halcyon offers discounts based on the following conditions:
- First-time clients: 10% discount on their initial order.
- Multiple video orders: 5% discount for ordering three (3), four (4) or five (5) videos simultaneously.
- High-volume orders: 15% discount for five (5) or more videos ordered at the same time.
- Special discounts: Halcyon reserves the right to provide additional discretionary discounts to clients at its sole discretion.
4.2. All discounts are valid only if the respective conditions are fulfilled within a single order.
5. Payment Terms
5.1. Payment schedules, including milestones or deposits, shall be detailed in the agreement prior to the commencement of services.
5.2. Invoices are due for payment within thirty (30) days of receipt, unless otherwise specified in the agreement.
5.3. Halcyon reserves the right to suspend services if the client fails to make payments as per the agreed schedule.
5.4. Upon the client’s written approval of the initial draft, Halcyon requires payment of 50% of the agreed-upon total sum as a deposit before beginning work on the project.
5.5. The remaining balance is due upon completion of the project and before final delivery of the agreed services or products.
6. Rates and Pricing
6.1. Rates are subject to revision based on project complexity, volume of work, and other applicable factors. This does not effect existing agreements unless otherwise agreed upon.
6.2. All prices are exclusive of Value Added Tax (VAT), where applicable, and any other charges unless specifically stated.
7. Delivery of Services
7.1. Project timelines and delivery dates shall be mutually agreed upon between Halcyon and the client.
7.2. The timely delivery of the final product is contingent upon the client providing all required content, materials, and feedback within the agreed timeframes. Any delays in receiving these items from the client may result in a corresponding delay in the delivery of services by Halcyon.
8. Intellectual Property Rights
8.1. All content produced by Halcyon, including video, audio, graphics, and related media, remains the intellectual property of Halcyon until full payment is received.
8.2. Upon full payment, the client will receive an exclusive license to use the final product for its intended purpose.
8.3. Halcyon reserves the right to use any content produced for portfolio or promotional purposes unless otherwise agreed in writing.
9. Liability
9.1. Halcyon shall not be liable for any indirect, incidental, or consequential damages arising from or in connection with the services provided.
9.2. Halcyon’s liability for direct damages resulting from negligence or breach of contract shall not exceed the total amount paid by the client under the specific agreement.
10. Confidentiality
10.1. Halcyon and the client agree to maintain the confidentiality of all proprietary information shared during the course of the project.
10.2. Confidential information shall not be disclosed to any third party without prior written consent from the disclosing party.
11. Termination
11.1. Halcyon holds the right to terminate the agreement if any illegal content is found within the scope of the project. Including but not limited to rape, incest, pedophilia, lolicon and shotacon.
11.2. In all other circumstances either party may terminate the agreement by providing fourteen (14) days written notice.
11.3. In the event of termination by the client, said client shall be responsible for payment of all services rendered up to the date of termination, including any work in progress unless otherwise agreed upon.
11.4. In the event of termination by Halcyon because of illegal content (section 11.1), the client shall be responsible for payment of all services rendered up to the date of termination, including any work in progress.
12. Governing Law and Jurisdiction
12.1. These terms and conditions are governed by and shall be construed in accordance with the laws of the Netherlands.
12.2. Any disputes arising from or in connection with these terms and conditions shall be submitted to the exclusive jurisdiction of the courts of the Netherlands.
13. Miscellaneous
13.1. Any amendments or modifications to these terms and conditions must be made in writing and signed by both parties.
13.2. If any provision of these terms and conditions is found to be invalid or unenforceable, the remaining provisions shall continue to be binding and enforceable.
14. Acceptance
14.1. By signing the quotation and engaging with Halcyon’s services, the client acknowledges and agrees to these terms and conditions.